Group of community stakeholders meet at a local coffee shop for a meeting.

MEETING SUMMARIES 

March 18th, 2019

March 18, 2019

SAS Diversity, Equity and Inclusion Committee
Meeting #1 - March 18, 2019
Welcome & Introductions

All members of the Committee introduced themselves and shared a little background about themselves.

Here is a list of the members of the SAS Diversity, Equity and Inclusion Committee:

Shimul Bhuva
Afifa Corrigan
DonDay
Andre Harding
Lauren Hornberger
Keith Koebel
Jessica Lefort
Smita Nagpal
Danielle Nicholls-Slovinski
Krissy Parra
Nicole Rogan
Vivek Sankaran
Elizabeth Soto
Kelly Ann Tressler
Channon Washington
Ira Weintraub
Melissa Zaksek

Board of Education Participants
Paul Hynek
Susan Estep
Michael McVey

SAS Administration
Scot Graden
Steve Laatsch

Board of Education Remarks (Paul Hynek)

SAS Board of Education (BOE) President, Paul Hynek, provided a few opening remarks about the BOE Trustees and their role on this Committee. It is primarily to listen and hear what members of this Committee are recommending moving forward as a result of this work.

Opening Activity

Kelly Tressler - Saline High School Teacher and UPROAR! Advisor (Saline’s Diversity Group) led us in a “Cultural Bingo” activity.

This was an attempt to learn a little bit more about various cultures and the diversity that is demonstrated throughout our world.

Establish Group Norms

It is important for us to have an understanding of how we need to work together as a team

We looked at 6 areas that we established as important to develop norms for. These included:

Listening

Participation

Expectations

Confidentiality

Decision Making

Time

Committee Charge

The Committee discussed the “charge” that we will be working on. This includes:

Address culturally inclusive curriculum and a safe and supportive environment for our students and staff.

Seek a clearer definition of Diversity, Equity and Inclusion and how this work connects to the Saline Area Schools.

Future Meeting Schedule

April 3, 2019 has been established as the date of the next meeting

We have sent out a poll to Committee members to establish the best meeting “days of the week”. From that, we plan to set the meeting schedule for the rest of this school year and the 2019/20 school year.

May 8th, 2019

Welcome & Introductions

Superintendent Graden introduced Amy Tesolin who has vast experience leading and facilitating discussions with various groups.

Ms. Tesolin introduced herself and explained her background. We spent some time discussing the importance of facilitation and consensus building.

You don’t have to 100% agree with a decision, but you need to be able to live by it.

It’s important to address conflict and discuss it.

We have to be open to the idea of building consensus

A facilitator’s role in consensus building would not be to chair the meeting, it would be to facilitate the process so everyone has a voice and is involved in the process

A facilitator helps manage the power dynamics in a group

Developing Working Definitions - Diversity, Inclusion, Equity

Worked on crafting the Charge and the Mission Statement for the Committee

Defining the Charge of the DEI Committee

Through continuing education, develop a clear definition of Diversity, Equity and Inclusion as it relates to the Saline Area School community; and

Advocate for a culturally inclusive curriculum and a safe and supportive environment for SAS students and staff

The Mission Statement for the DEI Committee

In alignment with the SAS Mission and Vision, we commit to fostering an educational community where every member feels welcomed, heard, valued and respected. Using best practices in education, collaboration, and sound reasoning, we encourage personal growth within all individuals in our community and an educational environment that is diverse, equitable, and inclusive (DEI).

By Diversity, we mean…embracing, honoring and celebrating the wide array of differences within us including, but not limited to: race, age, sex, body type, gender expression, gender identity, color, socioeconomic class, ethnicity, language, culture, sexual orientation, nation of origin/citizenship, religion/spirituality, and dis (ability) - still working to determine how this term should be listed

By Equity, we mean…ensuring fairness within our educational community and addressing the inequalities that may exist with our historically marginalized communities. Each and EVERY member in our educational community will have the opportunity, resources, and support to thrive and grow.

By Inclusion, we mean encouraging, promoting, and sustaining a true sense of belonging and empowerment for each and every member of our educational community, especially those who are historically marginalized.

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Communication

Discussed creating an even more visible format for posting information about our DEI work so the community has greater access to it.

Discussed the format of the May 21st Community Conversation and seeking some members of the DEI Committee to participate in sharing this information


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Future Meeting Schedule

Community Conversation: May 21st

Tuesday, June 4th  (Possible Change)

Examine Policy, Practice, Discipline related to racial/social identity,

Wednesday, August 14th

Tuesday, September 17th

Wednesday, October 16th

Tuesday, November 19th

Wednesday, December 4th

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Misc. Updates

Needs Assessment

Focus Group Report

Raising Ryland Video

Leading Together/Following the Lead of Teachers of Color.

June 3rd, 2019

Meeting #5: June 3, 2019

Amy Tesolin joins us and will now act in the capacity of DEI Committee Facilitator

Welcome & Ice-breaker- activity (Amy T) (5 min.)

Potential question: If you could travel anywhere in the world, where would you go?

Participants shared a place that they want to go - anywhere in the world

Update from DEI Community Meeting (Scot Graden) (10 min.)

We shared these definitions at the Community Conversation.

Community Conversation Specifics:

We shared a presentation surrounding the work that this Committee aims to do

Majority of the conversation (questions and answer period) centered around LGBTQ+

In large part, it was productive in terms of being able to answer questions that the audience posed

Review of Mission Statement/Tasks Charged and Norms from previous meetings- information (Amy T) (5 min.)

Mission Statement and definitions are listed on the back of the agenda

Reviewed the group norms that we created at the first meeting

Review consensus and ideas for facilitation (hand signals; shared listening & 1-2-4-all) information and decision about process for this meeting (Amy T) (5-10 min.)

Are we OK with the agenda? Eventually, as a group, we will be deciding the agenda.

Discussed how we can use hand signals to provide feedback to the entire group

A few techniques that we are going to try tonight…..shared listening and 1-2-4-all

Social Justice Handbook Statement (draft)- activity & discussion (Amy T.) (30 min.)

It was pointed out that the existence and the importance of the student handbooks needs to be better communicated out to the Community. Not everyone knows they exist.

Take a minute and read through the Social Justice (DRAFT) statement below

We are trying to look at the general content of this DRAFT statement.

Find someone who you don’t know very well and we are going to do the paired listening and sharing activity

Social Justice (DRAFT)

Saline Area Schools supports students who are ethical and responsible citizens. Students demonstrate this attribute when they see beyond themselves to the needs of others, contribute to their community, promote social justice, take responsibility for the environment, and demonstrate respect, empathy and compassion.

SAS is a diverse and inclusive District that strives to provide a variety of perspectives for students to consider. All students in SAS should be able to see themselves in the curriculum we offer. Further, all students should be able to reflect and consider alternative viewpoints that exist within our society. We trust in our teaching staff to provide texts from different backgrounds and topics.

If a student (or family) is sensitive to any particular topic that might arise throughout the school year, they are encouraged to discuss this matter with the teacher so an alternative activity can be provided.

Feedback about this DRAFT statement from the DEI Committee:

In general, the statement could be more direct...shift away from words like “sensitive to any particular topic”...... trust, should, might…..be more clear

An alternate activity “will be provided” …..stay away from “can be provided”

Should we use the word “curriculum” instead of “topic”

Support students who are “becoming” ethical and responsible citizens

Consider “embraces diversity” instead of SAS is a diverse and……….work on the grammatical angle

The District promotes/expects/demands texts from different backgrounds and topics….instead of “We trust in our teaching staff

If using “We trust in our teachers……” you should add “with the support of the building administration”

Consider the appropriate placement of where this goes in the handbook. Should this go at the beginning? Currently there are set-up to get in alpha order

More clearly delineate expectations of the student, staff, teachers, students and this is the role of the family

Much of what we are talking about here has nothing to do with social justice……………..this feels like a statement that just supports being a good person. This statement may or may not lead to any social justice.

Consider changing the title..should we title it “Ethical and Responsible Citizens”???? Or “Equity”

The last statement that talks about the alternate activity…...should this be a separate statement?

We need to consider that the last sentence is misplaced….If it were a separate section, it could be called “Parental rights”

SAS Admin will take this feedback and re-design the statement to determine how it will be best placed in the student handbooks for the 2019/20 school year.

Group Agreement/meeting protocol-post-it notes & group consensus- "What would make this group work well for you?"- including previous norms & feedback question responses

Proposed Group Agreement

Ensure that everyone is able to contribute

Respect each other

Actively participate with an open mind/heart

Confidentiality - Sharing about the “summary” notes on the District website.

Work for consensus on decisions

Be conscious of time - help stick to it, or negotiate for more

Breaks - we will provide a short break, but if you need another break at some point…..take it.

August 28th, 2019

Diversity, Equity & Inclusion Committee

If you want to go fast, go alone.  If you want to go far, go together.

Wednesday, August 28th

6:30pm-8:30pm

1) Welcome & Intro- activity (Amy T) (15-20 min.) (INFORMATION/DISCUSSION)

Difference between not racist and anti-racist---whether it is pejorative or not and whether intent is important or not

Extrapolate to: not homophobic/anti-homophobic--not Islamophobic/anti-Islamophobic---  not sexist/anti-sexist--- not ableist/anti-ableist--- many more to list 

https://www.npr.org/2019/08/13/750799889/ibram-x-kendi-racism-isnt-an-identity-its-what-youre-doing-in-the-moment (6 min. Listen… with hard copy available)

How does this tie-in to our work on the DEI committee?  

1 min. reflection

Shared/Paired listening (4 min.)

2) Review minutes of last meeting- approval needed by DEI committee (Amy T) (5-10 min. ) (DECISION)

Review previous minutes https://docs.google.com/document/d/1pmqi5amOd_PdjuKZ78xru3ZMKuxguTvr2-qy33ivWgs/edit

 Action- all to approve (consensus, group agreement, handbook, strategic direction… )

3) Structure of Meetings- approval needed by DEI committee (Amy T) (15 min.) (DECISION)

Internal/Individual work versus External/Committee work

Spectrum line “I need to work on myself before doing any work for the committee.”

Group consensus on loose structure (IE. combination of individual(self)/committee work)

 

BREAK (5 min.)

4) Contextualizing DEI committee (Channon W.) (5-10 min.) (INFORMATION)

Channon contextualizes DEI committee from catalyst incident.

5) Proposed Strategic Framework  for the DEI committee - (Kelly T. to present EJATT) (Amy T to guide decision) (50 min.) (DECISION)

E.J.A.T.T. Handbook

Group discussion and feedback on proposed framework- decision needed by consensus (small groups--    20-30 min.) based on plus/minus/interesting

Based on feedback, small groups may be assigned to learn about one of the 5 focus points of this Education Justice Assessment and Transformation Tool: Teaching & Learning, Relationships & Climate, Behavior & Discipline, Policies & Procedures, and Images & Celebrations and present to group at large

Small Group discussion- 15 min.

Presentation of each focus point 15 min. (5 min/focus point)

6) Feedback & Questions (Amy T.) (10 min.)

what worked/what didn't/what about?

Next meeting and agenda

Misc. Updates

Future Meetings

Tuesday, September 17th

Wednesday, October 16th

Tuesday, November 19th

Wednesday, December 4th

September 17th, 2019

1. Intro Activity: Systemic Oppression

-Does systemic oppression also negatively affect people who have unearned privileges?

We discussed that there are unearned privileges that some of us have that we may not be aware of……

- Sexism, Racism, Ableism, Homophobia are four areas where systemic oppression occurs

- A discussion around systemic oppression in these four areas was explored

- looked at commonalities in the systems of oppression

- everyone can benefit from tearing apart these systems of oppression

2. Meeting notes approved from last meeting

3. Timeline 

Channon Washington reviewed a timeline around a racial incident that resulted in the formation of the DEI Committee.

Scot Graden reviewed a timeline that shows the various events and progress that has taken place since the incident (referred to by Channon) took place.

4. EJATT (Education Justice Assessment and Transformation Tool) 

Kelly Tressler led an exploration of the EJATT  using the incident (as presented by Channon Washington) as as a tool to compare the various points of the incident with the 6 sections of the EJATT

DEI Committee broke into 3 groups and shared insights based on the incident and the EJATT section that they were assigned.

The sections of the EJATT included:

Knowledge Biases & Beliefs

Behavior & Discipline

Relationships & Climate

Teaching & Learning 

Images & Celebrations

Policies & Procedures

October 16th, 2019

MEETING NOTES:

Intro Activity: Spent the first 15 minutes talking about the origin of the “N” word. Channon provided us a resource article which we read and discussed.

Minutes: Reviewed and approved the minutes from the last meeting

District Progress Report: provided a brief overview of the types of things that the District has done or is currently done to support DEI efforts.

District Policies and Procedures: Briefly reviewed the Board of Education policy, Saline MS policy and Saline HS policy on bullying and harassment. Determination was made that these policies are very general. Although, they do mention that it isn’t OK to bully students for any reason, there is not a specific policy that talks about discriminatory statements and the discipline that should be associated with this.

EJATT: 

Broke into 3 smaller groups that were tasked at analyzing the following sections of the EJATT:

Behavior & Discipline, Policies & Procedures, and Teaching & Learning

Groups started to work on analyzing the parts of the EJATT in the context of an incident in one of our schools where a student was called the “N” word.

Groups shared out highlights of their discussion regarding the the EJATT section they were assigned.

Exit Ticket: Each person completed an exit ticket regarding these questions:

What do you expect from the committee before the end of the year?

 What are your thoughts about using the EJATT as a framework for recommendations to the board?  

Is there anything else you would like us to know in terms of your interests or thoughts as they relate to the committee?

NOVEMBER 19TH, 2019

DEI Committee - Meeting Notes - November 19, 2010

Welcome & Introductions- New members were introduced

Review of meeting minutes from the last meeting and approved by consensus

Strategic Direction- Scot Graden and Steve Laatsch present:

Direction

More staff and students will join the committee to provide context and resources in addressing each challenge

Each EJATT cycle focuses on a specific identified DEI challenge to address. However, some challenges will be all encompassing Ex: The Teaching and Learning group, in the context of the Genesis Incident and the use of the “n” word, might be looking for lesson plans that better integrate black authors into the curriculum 

Alternating focus on community-identified challenges (DEI committee) and SAS staff-identified challenges

More staff and students will join the committee to provide context and resources in addressing each challenge

Knowledge, Beliefs and Biases activities are only at the beginning of each EJATT cycle as it pertains to the challenge; additional resources are provided online throughout the cycle

Only 2-4 practice areas will be examined in each EJATT cycle

Work can be done in and outside of the monthly meeting using the EJATT folders created for each practice area

End of each cycle results in recommendations (information)  to the board in most relevant practice areas/critical practices/indicators

4) 1st EJATT Cycle-  

Members self-selected to work in 3 practice areas from the EJATT to intersectionality address hate speech (acts) in SAS.  Those practice areas were: Teaching & Learning, Policies & Procedures and Behaviour & Discipline.

Each group looked at the critical practices and subsequently indicators that were most relevant to hate speech (acts)

Each group answered the following questions based on the relevant indicators:                  

1) What are we currently doing in this area?

2) What do we want to do in this area?                                                                                                                             

3) What are the steps it will take to do this?  What do we need to learn, read, do, know, change, invest in and plan?                                                                                                                                                                     

4) Who else needs to be involved to make this happen?

Answers to questions 2-4 will form the basis for the recommendations (information shared) to the board

5) Share out

DECEMBER 4TH, 2019

DEI Committee - Meeting Notes - December 4, 2019

1) Introduction of new members

2) Review minutes of last meeting- approval needed by DEI committee 

3) Review of facilitation & consensus process to use for EJATT groups 

4) Continued Work To Address Genesis Incident using EJATT 

EJATT is used to address the formative incident that Channon described Genesis Incident

Committee work in self-selected 3 practice areas: Behavior & Discipline, Policies & Procedures, and Teaching & Learning 

Each group will go back through the critical practices and clearly identify only the ones that are most relevant to the genesis incident* and subsequently, only the indicators that are also most relevant to the genesis incident*

Using the google spreadsheet in the EJATT folder, subcommittees try to find the answers to the following questions as it relates to the incident and relevant indicators:                             

1) What are we currently doing in this area?

2) What do we want to do in this area?                                                                                                                             

 3) What are the steps it will take to do this?  What do we need to learn, read, do, know, change, invest in and plan?                                                                                                                                                                     

4) Who else needs to be involved to make this happen?

Answers to questions 2-4 will form the basis for the ideas for the district and policy recommendations to the board.

5) Sharing of ideas/policy recommendations by EJATT groups & update on future meetings  

Share out of ideas/policy recommendations using the following 3 questions: 1) What is working?  What ideas/policy recommendations are you happy with? 2) What is not working? Are you struggling with any ideas/policy recommendations? 3) Additional questions for the group/administrators/board?

Consensus/decision on ideas/policy recommendations if necessary/possible

Scot and Steve share ideas for meetings in the new year in terms of new members  & new meeting times/dates are proposed; consensus/decision on new meeting times/dates

Feedback on meeting and new meeting date/time

JANUARY 29TH, 2020

DEI Committee - Meeting Notes - January 29, 2020

1) Introduction of new members

2) The Genesis Incident to the SHS Racial Slur Social Media Incident. Why we need to continue with this work  

3) Review minutes of last meeting- approval needed by DEI committee 

4) Review of facilitation & consensus process to use for EJATT groups 

5) Review of ideas and  recommendations generated from EJATT groups at the last meeting 

Ideas and Recommendations

6) Continued Work to Address Genesis Incident/SHS Incident using EJATT (All) 

Group 1 (Behavior / Discipline) - Krissy, Jessica, Smita, Shimul, Tara, Chris

Group 2 (Policy / Procedures) - Liz, Lauren, Channon, Afifa, Melissa, Curt, Marissa

Group 3 (Teaching & Learning) - Danielle, Andre, Steve, Laura, Chris, Kirstin, Keith, Abby, Julian

Is anything missing?

Are there ideas/policy recommendations that lack clarity and/or need to be given more substance/details?

Other questions that need to be answered?

Add or Refine suggestions to the 1st EJATT Cycle Document

Discussion about next topics for EJATT cycle Ex: Holidays / Celebrations

7) Group Share and Future Work 

Share out of ideas/recommendations from 1st Cycle 

Consensus/decision on ideas/ recommendations if necessary/possible

Ideas moving forward for future EJATT cycles

DEI Resources

next meeting date - Feb. 18, 6:30-8:30 PM, Liberty School

FEBRUARY 18TH, 2020

DEI Committee - February 18, Notes

1) Welcome & District Update 

2)Review of facilitation & consensus process & group agreements

3) Review minutes of last meeting- approval needed by DEI committee 

4) Review of ideas and  recommendations from DEI committee & Society for Student Resistance Action Demands 

Ideas and Recommendations

Student Action Demands

5) Consensus on Ideas & Recommendations 

We will focus first on ideas on which we are in agreement 

Some time will be devoted to problem areas with break-out groups if necessary

Return to come to consensus on all recommendations & timelines

6) Future Work 

Listening sessions- coordination, compilations….

next meeting dates - March 18; April 21; May 20; June 2nd