Forms and Documents

 

District Deadlines: purchase/travel occurring July-November is due no later than December 15th. Purchase/travel occurring December-March is due no later than April 15th. Purchase/travel occurring April-June is due no later than July 15th.

General Fund

Note:  Use date of travel for Mileage and Conference Reimbursements.  Avoid crossing calendar years or mixing calender years the rates are different.

Conference & Travel - Approval Form (Travel PO Requests for building/department & TI)
2020 Mileage Reimbursement Request Form
2020 Conference & Travel Reimbursement - Use Date of Travel
2020 Teacher Improvement Conference & Travel Reimbursement
 

2019-2020 General Fund Refund Form Last Submission 7/15/20
2019-2020 General Fund Reimbursement Form Last Submission 7/15/20
2019-2020 General Fund Request for Payment Form Last Submission 7/15/20
2019-2020 Teacher Improvement Reimbursement - Tuition Only Last Submission 7/15/20

2020-2021 School Year: Use Request for Payment form for both Student Activity & GF. This is for all receipts dated,  products received and services after 7/1/20

(Refunds, Reimbursements, Payments to Vendors, Teacher Improvement- Classes/Tuition)

2020-2021 Request for Payment Form  

Reference

Finance Office Reference Guide (Reimbursement guidelines and school procedures)

Student Activity

2020 Student Activity Mileage Reimbursement Request
2019-2020 Student Activity Request for Funds
2020-2021 School Year: Use Request for Payment form. This is for all receipts dated,  products received and services after 7/1/20 (Refunds, Reimbursements, and Payments to Vendors)
2020-2021 Request for Payment Form 
Student Activity Reference Guide
Simple Ledger
Student Activity Deposit Form

Miscellaneous

Amazon Business Instructions
Car Rental Request Form (district directly pays)
Car Rental Discounted & Tax Exempt for District Reimbursable Travel (e.g TI)
Car Rental for Discounted Leisure Travel
Domino's Direct Billing Program
Finance Office Communications (Internal)
Foundation Grant Reimbursement Form
General Fund Deposit Summary
In-District Mileage Chart
REP (Registry of Educational Personnel)
RevTrak Set Up Request Form
Student Scholarship Claim Form
SCTN Video Recording Request 

Attaching Documents to Online Forms: Tips

PDFs preferred
Scan documents together when possible
Scan Documents in a single direction
Only attach documents one time, delete duplicates
Avoid attaching photos/jpegs
Use a scanner app if using a phone to create PDFs (e.g CamScanner):
 -The apps allow for photos of all receipts/documents to be combined into a single, legible PDF.

Insurance

Certificate of Insurance Request Form 
Incident/Accident Report (NOT for Employees-Must Report to HR - HR Web page)
Property Loss Form (Damaged items/property)
Auto Incident Form
 

Vendor

Vendor ACH Form
Vendor Form - W9 Request